Personal Assistant to the Directors

Introduction

For over 30 years, AYTC has been acknowledged as U.A.E's leading distributor and service agent of downstream petroleum, marine & industrial equipment.

• Position Overview:

As the Personal Assistant to our Managing Directors, you will play a critical role in assisting and representing our MDs in a wide range of administrative and strategic tasks. This position requires a high level of discretion, exceptional attention to detail, and the ability to handle confidential information with professionalism.

• Key Responsibilities:

Communication Management: Handling phone calls, emails, and other forms of communication on behalf of the MD. This may involve responding to routine inquiries and drafting correspondence.

• Assisting wherever needed including but not limited to HR, Marketing, Sourcing / procurement, accounting and other administrative functions of the business.

Communication and Liaison: Act as a liaison between the MD and internal/external stakeholders. Facilitate effective communication within the team and with external partners.

• Support the team's needs and/or the needs of the customer

· Collect feedback and resolve issues, disputes and complaints that may arise with internal/external stakeholders, by investigating problems & developing solutions, ensuring prompt and satisfactory resolution.

• Managing Schedules: Organizing and maintaining calendar, scheduling appointments, meetings, and events, and ensuring timely reminders.

Travel Arrangements: Planning and coordinating travel arrangements, including booking flights, accommodations, and transportation, and preparing travel itineraries.

• Document Preparation: Drafting, editing, and proofreading various documents, such as reports, presentations, and correspondence.

Administrative Support: Providing general administrative support, including filing, photocopying, and managing office supplies.

• Confidentiality: Maintaining a high level of confidentiality.

Liaise with all the government departments and other government bodies such as Civil Defense, DEWA, ETISALAT, chamber of commerce, municipality etc. to obtain necessary approvals expeditiously.

• Dealing with typing centers, Tasheel , Amer Services, company formation & licensing support, document attestation, document clearing, typing, etc.

Stay updated on changes in regulations, labor laws, and immigration policies, and communicate the impact on the company's operations and procedures

• Greeting guests and offering them drinks

Collating and filing personal expenses

• Perform all duties as assigned

• Qualifications:

Bachelor's degree or equivalent

• Drivers license valid for travel in the U.A.E

Proven experience as a Personal Assistant or in a similar administrative role.

• Previous experience in marketing is strongly preferred.

Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Exceptional organizational and time-management abilities.

• Self-motivated with a results-driven approach

Strong problem-solving skills and the ability to work independently.

• Discretion and trustworthiness when handling confidential information.

Flexibility and adaptability in a fast-paced environment.

• Industry references

CV / Resume to: [Confidential Information]

Language: English (required), Hindi / Urdu (preferred) Arabic (preferred)

Job Type: Full-time

Ability to Commute: Dubai (Required)

Ability to Relocate: Dubai: Relocate before starting work (Required)

• Compensation

· Base salary

· Commission

· Annual bonus

• Benefits

· Housing Allowance

· Transport Allowance

· Medical Insurance

· Mobile Phone Allowance

· Annual return air ticket with leave salary

· Others to be discussed during interview

Job Types: Full-time, Permanent

Pay: AED3,

• 00 - AED5,000.00 per month
  
  Education:
• Bachelor's (Preferred)

Experience:

• Personal Assistant: 3 years (Required)

License/Certification:

• Driving License (Required)

Willingness to travel:

25% (Preferred)