Job Description
Role Title: PR Coordinator
Role Type: Outsourced, Full Time, On-Site
Work Location: Dubai, UAE
Contract Duration: 04 Months Only, *July-October*
Benefits: UAE Work Permit Only; Candidates on spouse visa or dependent visa only with own medical insurance in UAE
Media Registration:
In the pre-show phase, work closely with the PR lead to handle media accreditation, vetting, and registration inquiries
During the event, assist with on-site media registration and badge distribution, ensuring all approved media receive confirmation emails and possess all necessary information for printing their badges and accessing the event halls
Media Relations:
Support the PR lead by handling media inquiries (reactive);
Sourcing relevant information from exhibitors and speakers in coordination with Sales/Conference teams to brief the media via email or phone calls, ensuring comprehensive and timely communication (proactive)
Hosted Media:
In the pre-show phase, assist the PR lead by collecting information from the conference programme and exhibition features to be used in country/industry-specific content materials and media resources for the delegations;
During the event, provide full support to the PR lead in guiding hosted media on-site, content provision, logistics, and addressing urgent PR-related issues.
Utilize demonstrated problem-solving skills for effective daily logistics coordination and media support.
Content Creation and Management:
Assist in sourcing strategic information from exhibitors and speakers to help the PR lead craft tailored PR messages, angles, and stories for both registered and hosted media;
Manage the distribution of press releases under the supervision of the PR lead;
Continuously update the digital press kit;
Continuously update the Media Hub (website) with new press releases, images, videos, and fact sheets from organizers, exhibitors, and speakers.
Logistics:
Collaborate with the PR lead to ensure smooth logistical operations during the PR campaign, including:
Press conference - media kits preparation and distribution, press release distribution (online), onsite support
Exhibitor media support if necessary
Media badge printing - ensuring all hosted media badges are printed three days prior to the event;
Preparation of welcome kits and coordination of journalist transfers between venues and to evening events.
Media Centre Operations:
Ensure smooth operations within the media centre at event venues
Testimonials, Media Monitoring, and Reporting:
Collect testimonials from hosted media (audio or video) at the program's conclusion.
Monitor media coverage and secure clippings for inclusion in the post-show report.
PR Barters:
Assist the PR lead to provide full support and secure the deliverables from the PR barters before and during the event to make the most of our partnership.
Knowledge, skills, and abilities:
Media relations
Market research
Content management
Digital proficiency, MS Office and PR/Content software (e.g. Cision, CMS)
About Company
https://www.uhrs.ae/
Established in 2001, Ultimate HR Solutions (UHRS), an ISO 9001:2008 certified company, is one of the leading Recruitment and HR service providers in the UAE. In the last 20 years our company has grown exponentially, covering the entire spectrum of HR solutions for our clients. Right from Talent Acquisition, Employee Outsourcing, Contract Staffing and Temporary Staffing to taking care of the entire HR functions in terms of PRO services, visa solutions, payroll management and employee exit formalities, we believe in providing a truly one-stop solution for all the HR related requirements of our clients.
