Procurement Analyst

Position Title: Procurement Analyst and Systems Specialist Department: Procurement

Reports to: Procurement Excellence Manager

Location: Corporate Procurement Office

Employment Type: Full-Time

Job Overview:

The Procurement Analyst and Systems Specialist is responsible for managing procurement data, ensuring accurate reporting and analytics, and administering procurement systems to drive operational efficiency and strategic decision-making.

The role will involve deep data analysis, the development of procurement reports, and hands-on administration of procurement systems to support the organization's procurement excellence initiatives.

A high level of communication is required, as this role will collaborate closely with procurement personnel, operations, and finance stakeholders.

Key Responsibilities:

1. Data Management and Analysis:

o Collect, organize, and analyze procurement data to support procurement strategies and decision-making.

o Perform spend analysis and vendor performance analysis, identifying opportunities for cost reduction and efficiency improvements.

o Ensure data integrity within procurement systems, conducting regular audits to maintain accuracy.

2. Procurement Reporting:

o Develop and generate comprehensive procurement reports for internal stakeholders, including spend analysis, vendor performance, savings tracking, and compliance reporting.

o Create dashboards and visualization tools to present procurement data in a clear and actionable format. Preferably MS Power BI or similar reporting tools

o Support the Procurement Excellence Manager in reporting on Key Performance Indicators (KPIs) and procurement metrics.

3. SystemsAdministration:

o Serve as the subject matter expert and administrator for the organization's

procurement systems (e.g., D365 ERP, procurement add-ons).

o Oversee system configuration, updates, and user access to ensure efficient operations.

o Provide training and support to procurement team members and other stakeholders on system functionality and best practices.

o Troubleshoot procurement system issues and coordinate with IT or external vendors for resolution.

4. Process Improvement and Automation:

o Identify opportunities for process improvements within procurement

operations, particularly related to data management and system utilization.

o Work with cross-functional teams to automate procurement reporting and data collection processes where possible.

o Participate in procurement technology initiatives aimed at improving procurement efficiency, accuracy, and compliance.

5. Collaboration and Support:

o Collaborate closely with procurement personnel, operations, and finance teams to support procurement excellence initiatives and ensure alignment with overall business goals.

o Act as a liaison between the procurement department and other stakeholders to ensure smooth communication and the successful implementation of projects.

o Assist the Procurement Excellence Manager in developing strategies for improving procurement processes, supplier management, and overall system efficiency.

6. Stakeholder Engagement:

o Facilitate clear and effective communication with internal stakeholders, including procurement, operations, and finance, to ensure alignment on procurement goals and strategies.

o Present data insights and recommendations to stakeholders in a clear and concise manner, ensuring that technical information is accessible to non- technical team members.

o Support cross-department collaboration to ensure procurement initiatives align with broader organizational objectives.

Qualifications and Skills:

Education:

Bachelor's degree in Business, Supply Chain Management, Data Science, Information Systems, or a related field.

Procurement or systems certification (e.g., CIPS, CPSM, or relevant ERP system certifications) is a plus.

Experience:

o Minimum of 3-5 years of experience in procurement analysis, procurement

systems administration, or a similar role.

o Hospitality industry experience is preferred, with an understanding of procurement challenges and requirements specific to the sector.

o Strong proficiency in procurement systems (e.g., D365 ERP, SAP, or Oracle) and data management platforms.

o Experience with data analysis tools such as Excel, Power BI, Tableau, or similar tools.

Skills and Competencies:

o Strong analytical skills with a proven ability to interpret complex data sets

and provide actionable insights.

o Advanced proficiency in Excel (pivot tables, macros, data modeling) and experience with data visualization tools.

o Technical aptitude with experience administering procurement or ERP systems.

o Exceptional communication skillsboth written and verbalwith the ability to effectively collaborate with procurement, operations, and finance stakeholders.

o Strong attention to detail and commitment to accuracy in data management and reporting.

o Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.

o Knowledge of procurement best practices, processes, and policies. Key Performance

Indicators (KPIs):

• Accuracy and timeliness of procurement data and reports.
• Effective system administration and user satisfaction.
• Contribution to cost-saving initiatives through data-driven insights.
• Identification and implementation of process automation opportunities.
• Effectiveness in collaboration with procurement, operations, and finance teams.
• This role offers an excellent opportunity for those with procurement expertise, particularly within the hospitality industry, to leverage technical and analytical skills, foster cross- functional collaboration, and contribute to the organization's operational and strategic success.