Job Description
Org. Setting and Reporting
The incumbent is responsible to the Senior Procurement Officer, A17 in the Field Procurement and Logistics Offices (FPLO), and to the Procurement Officer, A-16 in Central Support Services Division (CSSD) in HQA As may be assigned, the incumbent will supervise a medium-sized team of area staff.
Responsibilities
Plans procurement actions for assigned projects, which involve the procurement of a variety of goods, services and works of a general nature, and some technically complex commodities; provides input on the formation of the annual procurement plan; liaises with different Programme divisions in planning and contracting; reviews and analyzes technical specifications to ensure completeness, accuracy and competitive qualities, and identifies optional courses of action; supports emergency preparedness action and emergency response. Advises staff, including Requisitioning Units, in matters regarding procurement policies and procedures, technical specifications, pricing and product/service availability, as well as appropriate substitutes or alternative options to reduce costs; ensures compliance with UNRWA Procurement Manual and procedures. Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the situation, patterns and availability of goods and services. Develops vendor evaluation criteria; prepares and conducts solicitations and evaluation of bids/proposals/quotations to ensure overall competitiveness, quality, and conformity to specified requirements; ensures that the recommended award(s) are made in the best interest of the Agency. Compiles, verifies and presents procurement data; prepares and reviews all relevant supporting documents and recommends approval of the contract, long term agreement or purchase order; may authorize purchases in line with delegated authority, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official. Follows up and ensures timely delivery of goods, services and works in coordination with contractors and Requisitioning Units; oversees adherence to contractual agreements; advises concerned parties on contractual rights and obligations; monitors contract and long term agreement, extension/amendments/ expiry date and all contract cycle management related matters; ensures that contracts are closed and filed in a timely manner; reviews contract performance evaluations; addresses vendors performance issues in coordination with Requisitioning Units; supports in vendors performance evaluation and contract management. Prepares and reviews a variety of reports, correspondence, and documents (e.g. purchase orders, contracts and amendments) on procurement-related matters; monitors procurement reports, dashboard and coordinates to ensure necessity actions in timely manner; monitors key performance indicators Manages, develops workplans and assesses the performance of his/her subordinate staff; provides coaching, mentoring and capacity building; Performs other duties as may be assigned by the supervisor.
Competencies
UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default. Relating and Networking Applying Technical Expertise Analyzing Learning and Researching Planning and Organizing Teamwork. Accountability. Client Orientation
Education
A university degree from an accredited educational institution in business administration, public administration, procurement, supply chain and logistics management, contract law, Engineering, Construction Engineering or related area.
Job - Specific Qualification
Not available.
Work Experience
At least four years of responsible relevant experience in procurement, contract management, supply chain management or related area, is required
Languages
Excellent command of spoken and written English and Arabic.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
Please make sure that your application is filled properly, correctly, and completely; any missing or incomplete information may lead to the rejection of the application by the system. If the recruitment process generates a large number of applicants who pass the test, the Agency may interview only the top passing applicants to ensure sufficient number of candidates to be listed on a recommended list or an employment roster based on the Agency s needs. This is intended to ensure efficiency and timeliness of the recruitment process. Type of Contract: Fixed Term Appointment Duration of Contract: 3 years including 1 year probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance and continuing need. This vacancy notice is open to internal candidates. Only candidates residing in Lebanon, and within commuting distance of the duty station with authorization to work in the duty station at the time of application are eligible to apply. The Agency will not assume responsibility or accountability to support or facilitate the issuance of work permit in Lebanon, and without a valid work permit, the appointment may be rescinded. Preference will be given to registered Palestine refugees and candidates assisting the Agency to meet its commitment to gender parity. UNRWA welcomes applications from qualified candidates with disabilities. UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff working across five areas of operation, is looking for highly committed professionals wishing to make a change. A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post. Only applications that have been fully completed in UNRWA s online e-recruitment system (Inspira) will be considered and no late applications will be accepted. The PHP should be completed with full relevant work experience under the experience tabs as per the requirements in the Job Opening. All acquired university degrees must also be stated, if applicable. Applicants applying to positions for Grades 12 to 20 must submit a cover letter/motivational statement in order to be considered. Additionally, providing incorrect or misleading information on an application will result in the immediate disqualification of a candidate. Candidates (internal) must declare when filling the family details in their Inspira profile whether they have any close relative (father, mother, brother, sister, son and daughter) working in the United Nations Secretariat which encompasses all organizations in the United Nations System including UNRWA.
Desired Candidate Profile
Education:
Any Graduation()
Gender:
nm
Nationality:
Any Nationality
