Job Description
Project and Quality Coordinator - KSA National Only
Buro Happold is looking for a KSA National Only as Project and Quality Coordinator to join our Riyadh office.
Type of contract
Permanent
Grade
Administration
Area of Expertise
Business Services
Region
Middle East, India and Asia
Office / Project Location
Riyadh
Ref No
8438
As Project and Quality Coordinator you will work closely with the project, finance, and operations discipline to provide administrative support to the team.
What will I be doing
Supporting New Starters: - induction, equipment, run through new starter information.
Training new joiners and ongoing support to the KSA team in the use of the company systems and templates (Timesheets, BH MS Office Templates, etc)
Conducting Project Office checks highlighting areas of concern to Project Directors
Prompt Engineers to complete their weekly timesheets.
Supporting with regular team presentations for office communications and team meetings
Arranging, attending, and taking minutes, including follow-up action points for internal group and client meetings for the engineering teams where applicable
Arranging discipline team away days/events, including organising CPDs
Update and maintain Buro Happold's Internal SharePoint pages Magellan for teams.
Coordinating Multi-Discipline reports, liaising with key collaborators and support with project submissions within applicable templates and systems when and as required
Support bid process from end-to-end including informed Bid-No-Bid discussions, structured Bid Strategy and Bid Kick-Off meetings, timely Bid Reviews pre-submission, and Lessons Learnt feedback gathering post-submission.
Support ongoing initiatives: Gathering and sourcing external/internal information as needed, providing an administrative link with Global disciplines, supporting with preparation and issuance of service contracts to sub-consultants.
Liaison with L&D for the implementation of courses, events etc when and as required.
Provide general administrative support to the Group leadership.
Systems
Ensure adherence to the administration side of our QMS.
Conduct training for new joiners to QMS/EMS including mandatory training, alongside the regular trainings for the overall team.
Ensure monthly reporting provided to central and regional leadership.
Ensure that common systems and templates are set up and that any problems are communicated to IT Support
Support to Global Quality Team
Providing regional support for Quality / Project management issues
Participate in monthly Quality Coordinators meeting
Project Delivery Checklist (PDC): Attending PDC Monthly reviews with the Global Quality Manager, taking action as necessary to improve PDC scores in the region, and feeding back progress in project management development and raising issues for regional project team.
Support the Global Quality Coordinator with Internal & External Audits help in selecting projects for Audit, meeting booking and checking availability of PDs & PLs, following up on non conformances and opportunities for improvement.
Facilitates External audits in offices in the region.
Assist in closing non conformances.
What will I bring to the role
In return, we offer a supportive and creative working environment, a competitive salary and range of benefits, and the autonomy to help you develop new skills and ways of working as you progress your career.
Excellent computer and IT skills including Word, Excel, PowerPoint, SharePoint, and Teams
Experience of using spreadsheets and databases
Experience of setting up and maintaining administrative procedures
Experience of maintaining quality management systems
Good Knowledge of InDesign, Acconex or equivalent systems.
Good Knowledge of InDesign, Photoshop or Illustrator or equivalent systems
Confident, proactive character, with the ability to learn new skills and take the lead in challenging situations and problem solve.
Good communication skills, adaptable and open to change
Experience of supporting a team of people as well as working on a one-to-one basis.
Solid foundation of office experience
Desired Candidate Profile
Education:
Bachelor of Technology/Engineering
Gender:
nm
Nationality:
Any Nationality
