The Project Coordinator at the program level will support the overall program management function, ensuring smooth execution and coordination across various project streams. Responsibilities include maintaining effective communication, organizing project activities, and ensuring adherence to timelines and budgets. Reporting directly to the PM on a program level, the position requires a high level of organization, attention to detail, and the ability to handle multiple tasks simultaneously.
Key Responsibilities:
- Coordination and Communication: Facilitate communication and coordination between different project teams, stakeholders, and external partners. Organize and manage project meetings, including preparing agendas and minutes.
- Project Documentation: Maintain and update project documentation, including schedules, reports, and correspondence. Ensure all documentation is accurately recorded and easily accessible.
- Support Program Management: Assist the Deputy Director in overseeing the project lifecycle, from planning and design to execution and closure. Monitor project progress and report on performance against project plans.
- Risk and Issue Management: Identify, document, and help mitigate project risks and issues. Support the development and implementation of risk management plans.
- Budget and Resource Management: Assist in managing project budgets and resources, ensuring efficient allocation and utilization. Track and report on project expenditures.
- Stakeholder Engagement: Engage with stakeholders to ensure their requirements are understood and met. Provide regular updates and reports to stakeholders on project progress and any issues.
- Presentations and Reports: Prepare and deliver presentations and reports for senior management and stakeholders, ensuring clear and effective communication of project status, risks, and issues.
Qualifications:
- Bachelors degree in Project Management, Engineering, or related field.
- 5 years minimum overall post-graduate experience.
- 2 years in GCC minimum.
- 2 years minimum experience working on similar / comparable projects in terms of scale, particularities, and/or Complexities.
- Minimum years of experience in a managerial capacity: Not mandatory.
- English proficiency: highly mandatory.
- Arabic proficiency: highly mandatory.
- Ability to work independently and as part of a team.
- Strong organizational and communication skills.
- Proficiency in project management software and tools.
- Excellent presentation and report-writing skills.
