Job Summary:
As a Purchasing Specialist for a holiday homes company, you will be responsible for sourcing, negotiating, and purchasing a wide variety of goods and services required for the maintenance and furnishing of holiday rental properties. Your focus will be on ensuring that all items are cost-effective, meet quality standards, and are delivered in a timely manner. You will collaborate closely with property managers, suppliers, and other stakeholders to ensure a smooth and efficient procurement process.
Key Responsibilities:
- Procurement Planning: Develop and execute procurement plans based on the company's operational needs, guest demands, and property requirements.
- Sourcing and Supplier Management: Identify and evaluate suppliers, negotiate contracts, and build long-term relationships with vendors to ensure high-quality, cost-effective purchases.
- Inventory Control: Maintain accurate records of inventory and stock levels for various properties, ensuring that essential items such as bedding, toiletries, and kitchen supplies are replenished on time.
- Cost Management: Monitor and control budgets for purchases, ensuring that the company achieves the best possible prices while maintaining quality standards.
- Order Placement: Process purchase orders, manage approvals, and follow up on deliveries to ensure timely receipt of goods and services.
- Quality Assurance: Ensure that all purchased items meet the company's quality standards, working closely with suppliers to resolve any quality issues or discrepancies.
- Vendor Negotiation: Negotiate pricing, terms, and delivery timelines with suppliers to maximize cost savings and operational efficiency.
- Compliance: Ensure all purchasing activities comply with local regulations and company policies, including licensing, contracts, and payment terms.
- Reporting: Provide regular reports on purchasing activity, including cost analysis, supplier performance, and inventory status.
- Collaboration: Work closely with property management, housekeeping, and maintenance teams to understand the specific needs of each property and ensure that supplies meet those requirements.
- Problem Resolution: Address and resolve any issues related to procurement, such as late deliveries, supply shortages, or product defects.
Requirements:
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
- Proven experience in procurement, purchasing, or supply chain management, ideally within the real estate or hospitality industry.
- Strong negotiation and communication skills.
- Knowledge of procurement software and inventory management systems.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Familiarity with local and international suppliers for holiday homes or real estate furnishings and supplies is an advantage.
- Problem-solving skills and the ability to work independently and as part of a team.
