Parisima Talent is hiring for the position of Purchasing Coordinator with one of our clients.
Position: Purchasing Coordinator
Job location: DMCC Dubai
Salary: AED 13,000
Contract period: 6 months
Job responsibilities:
- Soliciting price quotations from suppliers and prepare Bid /quotation comparison sheets for site and raw material items.
- Carrying out procurement of packaging items, raw materials, consumables, other services, and CAPEX items and services ensuring accuracy and compliance with procurement policies.
- Placing purchase orders, tracking order statuses, and expediting deliveries as necessary to prevent production delays for site i.e., plant, corporate office Dubai, Muscat, and Salalah
- Negotiating terms and agreements with suppliers, including pricing, delivery schedules, payment terms and after sales service with local and international vendors
- Negotiating service contracts including payment terms, pricing, and service level agreements (SLAs) for site and corporate departments such as Admin, Communication, treasury, Human resources, training, and Quality departments for Dubai and Oman
- Collaborating with the Legal and Documentation department to draft contracts with international and local vendors for supply and service agreements.
- Developing new supply sources for packaging items, raw materials, general consumable items and corporate-level services
- Maintaining accurate records of procurement transactions, contracts, and supplier communications and assisting in regular and interval Audits as well as conducting departmental audits as an internal auditor
- Collaborating closely across functions and business units such as the LC and documentation department, legal team, supply chain logistic operations, finance, and accounts department, etc.
- Processing advance payment requests, addressing payment delays, and resolving invoice queries by reconciling with the Purchase Order and coordinating with the accounts department for payment statuses.
- Collaborating with the warehouse department to ensure real-time stock status verification through regular meetings.
- Gathering market analysis data and generating reports, aiding the procurement department in sourcing key expenditure and packaging items directly from reliable sources at better prices curtailing unnecessary expenditure, and saving costs.
- Ensuring the timely renewal of market data subscriptions and reports to prevent any interruptions in service.
- Ensure adherence to company policies, procedures, and ethical standards.
- Processing the sales orders for scrap material and liaising with the warehouse to arrange for their collection and delivery.
- Generating regularized orders in sap for general consumables for the plant such as water supply for site and plant, visa medical expenses for employees, stationery and pantry items, extra meal expenses, etc.
- Proactively participating and initiating process improvements, such as defining the RFQ process for corporate purchases, contributing to supplier evaluations within SAP, and ensuring accurate inclusion of freight costs in SAP for raw materials and packaging items to arrive at landed cost
Job summary:
- Relevant experience as Buyer / Procurement Coordinator / Purchasing Coordinator preferred.
