Job Description
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Arrange travel and accommodations, and prepare vouchers
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Monitor inventory of office and kitchen supplies by checking stocks to determine inventory levels, anticipating needed supplies and requests from purchasing department.
Update all internal contact lists including staff telephone extensions, birthdays, and work anniversaries and celebrations.
Provide Hr process support which may include :scheduling interviews appointments, maintaining employees documents, update internal database with new hire records, prepare attendance sheets.
Perform day to day administrative tasks as assigned.
Desired Candidate Profile
Profile:
Bachelor degree of commerce or related field
Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
Can handle communication with employees formally and gently.
Ability to handle problems if any till Manager decide what to do (if busy)
Perfect time management skills.
Perfect Communication skills.
Excellent Micro soft skills (word -Excel-PowerPoint)
Very good English .
Ability to handle many tasks at time if needed.
Education:
Any Graduation()
Gender:
nm
Nationality:
Any Nationality
