Job Description
The Role
Key Working Relationships
A key attribute of the role will be to develop positive and collaborative working relationships with the Management teams and other staff from all departments in Riyadh.
Specific areas of focus will vary over time and according to the requirements of the team of fee-earners, but this role will be required to perform tasks within each of the following categories:
Reception duties include:
General running of Reception area
Managing switchboard
Coordinating meeting room bookings
Prepare meeting rooms with necessary IT (WebEx and Microsoft Teams) and catering requirements
Logging and processing courier requests
Co-ordinate car requests with driver calendars and make bookings with external car companies where necessary
Managing catering and supplies for water and vending machines
Process general office suppliers invoices and send to Accounts department in for payment
Managing of Petty Cash labels and invoice collation
Forward any CVs and marketing information received to the correct departments
Ensuring correct sending / receiving, logging of internal / external post
Ensuring the safety of our office and employees through enhanced cleaning of meeting rooms and facilities, incoming mail/couriers
General administrative duties include:
Providing administrative support to HR team from submitting expenses, arranging flights and accommodation, and supporting with confidential general HR administrative tasks such as starters & leavers document, mail merges, ad-hoc support
Assistance with trainee/new joiner inductions
Work with HRBP / Talent Advisor to coordinate and administer seat allocation
Support with intranet updates and letter template updates
Qualifications
Your Experience
We are looking for candidates with experience of working in a corporate reception environment and with extensive administrative experience. Switchboard operation experience would also be an advantage.
You will have excellent communication skills and the ability to demonstrate good use of your initiative and a pro active approach to work.
You will also need to be well-organised and efficient and able to prioritise a high volume of tasks both daily and ongoing.
You must be resilient and work well under pressure at all times, maintaining a calm exterior towards Clients and colleagues, demonstrating at all times a whatever it takes philosophy to meet and exceed clients expectations.
You will need to demonstrate an intelligent and practical approach to problem solving, being able to take responsibility for issues that may arise and following them through to successful resolution.
You will need to be technically minded, and be able to pick up how to use office equipment and software and adapt it to best serve the needs of the office, particularly with regards to the switchboard and IT requirements.
Company Description
Who we are
AS&H Clifford Chance provides a market-leading legal offering for Saudi and international clients in the exceptionally dynamic and fast-growing market in Saudi Arabia.
AS&H Clifford Chance helps clients achieve their goals by combining the highest global standards with local expertise. Focusing on the core areas of commercial activity: capital markets; corporate and M&A finance and banking; real estate; litigation and dispute resolution
Additional Information
Equal opportunities statement
At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.
We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.
We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.
Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.
Find out more about our inclusive culture here.
