The Rental Admin Assistant position offers a pivotal role in ensuring the smooth operation of our rental services. Responsibilities include managing bookings, updating inventory, providing quotations, and handling invoicing through rental systems. Operating RFID systems for asset management and collaborating with the warehouse team to optimize processes are also key tasks. Permit processing, managing internal orders, and utilizing ERP systems round out the role. If you possess experience in rental systems, RFID technology, proficiency in Microsoft Office, and strong attention to detail and communication skills, this opportunity awaits your application.
Main Accountabilities:
Utilize rental systems for various tasks including:
- Managing bookings
- Updating inventory records
- Providing quotations to clients
- Generating and issuing invoices
Proficiently operate RFID systems for:
- Creating and managing asset
Collaborate with the warehouse team to ensure operational efficiency by:
- Monitoring inventories
- Following up on orders
Process permits required for rental operations.
Utilize ERP (Enterprise Resource Planning) systems for administrative tasks.
Maintain proficiency in Microsoft Office suite for documentation and communication purposes.
Contribute to sustaining the ISO 45001 and 14001 certifications of the company.
On site support during events and exhibitions build.
Requirements
- 3 to 4 years in a similar role in MENA region
- College diploma or equivalent. Additional qualifications in administration and management is a plus
- Good computer skills, including Microsoft Office Suite. Knowledge of ERP and Rental systems
- Strong skills in Microsoft Office applications, particularly Excel, Word, and Outlook
- Strong knowledge of inventory management principles and best practices
- Strong attention to detail and accuracy in data entry and record-keeping
- Proven experience working with rental systems for booking, inventory management, quotation generation, and invoicing
- Ability to liaise effectively with warehouse teams to coordinate operations smoothly
- Experience in processing permits and internal orders is preferred
- Excellent organizational and multitasking abilities
- Effective communication skills, both verbal and written
- Ability to work efficiently in a fast-paced environment and prioritize tasks effectively
- Might be requested to work on a flexible timing
General Obligations towards Health, Safety and Environment:
- You will correctly use machinery, appliances, tools, transport, and all equipment issued by the company.
- You will correctly use personal protective equipment supplied by the company.
- You will not remove any safety devices for any machinery or installations.
- You will perform all tasks set forth by safety and environmental regulations and thus cooperate with Electra to ensure a working environment and condition that do not pose any risks in terms of health, safety and environment to others
