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POSITION SUMMARY:_
The Auto Dealership Sales Administrator is a vital team member responsible for supporting the sales team and ensuring the seamless operation of sales processes within the dealership. This multifaceted role involves a combination of administrative tasks, and coordination with a focus on document preparation and ensuring compliance with company policies.
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DUTIES AND RESPONSIBILITIES:_
- _Manage Vehicle Booking:_
Gather all essential documents for booking, including the customer's Emirates ID, driving license, and passport copy in collaboration with the sales team.
Ensure that units are booked within the specified time.
Extend or cancel over-aged bookings as per approval from Sales Manager or General Manager.
- 2. Departmental Collaboration:
F&I Department (Finance & Insurance):
Coordinate with the F&I department to initiate the insurance processing for vehicles.
Ensure that all necessary documentation and information required for insurance processing are provided in a timely manner.
Facilitate communication between F&I department and other relevant departments to streamline the process. Prepare and present sales contracts.
Collaborate with the Operations department to initiate the movement of vehicles and ensure completion of Pre-Delivery Inspection (PDI) procedures.
Work with the Operations Accounts team to initiate vehicle registration and invoicing processes.
Ensure that all necessary documentation for vehicle registration and invoicing is accurately prepared and submitted.
Coordinate with Operations Accounts and other departments involved to resolve any issues or discrepancies in the registration and invoicing processes.
_3. Order Creation::
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Create an order in the system upon receipt of bank LPO or full payment.
Ensure that approvals from Sales Manager or General Manager are obtained for dealer fitted options, FOC, and discounts before proceeding with order creation.
_4. Vehicle Registration Coordination:
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Organize vehicle registration documents, including the full sales documentation, Sales Letter, Vehicle Clearance Certificate (VCC), insurance, and bank mortgage documentation for finance deals to be handed over to operations accounts.
Coordinate with the operations accounts to proceed with the registration process.
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Invoicing: _
Verify the completeness of the order and all associated documentation, such as customer payment, LPO, bank insurance policy, and registration card copy and hand over to operations accounts for invoicing.
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6. Documentation:_
Verify the completeness of the order and all associated documentation, such as customer payment, LPO, bank insurance policy, and registration card copy and hand over to operations accounts for invoicing.
Job Types: Full-time, Permanent
Pay: AED7,000.00 - AED9,000.00 per month
Education:
Experience:
- Sales Administrator: 4 years (Required)
Automotive: 4 years (Required)
Location:
Dubai (Preferred)
