Secretary / Receptionist / Administrative

Lift Mart Elevators & Escalators LLC

Early Applicant

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3 days ago
Be among the first 50 applicants

Exp: 1-3 Years

Dubai

Office Administration

Job Description

Answer phone calls and redirect them when necessary
Receive, sort and distribute daily mail/deliveries
Prepare and disseminate correspondence, memos and forms distribute email, letters
File and update contact information of employees, customers, suppliers and external partners
Keep updated records of office expenses and costs
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Maintain contact lists
Check frequently and update the levels of office supplies and place appropriate orders and new deals and suppliers
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
The Work You'll Do
Knowledge of office management systems and procedures
Proven work experience as a Secretary or Administrative
Familiarity with office organization and optimization techniques
High degree of multi-tasking and time management capability
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Integrity and professionalism
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Arrange travel and accommodations
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing