Conduct day-to-day activities while ensuring compliance to policies and procedures
Contribute to the identification of opportunities for continuous improvement of systems, processes in line with leading practices
Establish working relationships with relevant internal stakeholders
Collect feedback from internal stakeholders on issues being faced and other requirements
Contribute to the preparation of progress reports directed to all relevant stakeholders to keep them informed of progress
Meet and greet visitors and ensure they are correctly directed to concerned individuals
Answer phone calls and take messages or redirect calls ensuring all queries are properly addressed
Operate office equipment such as copy machines, faxes and phone systems, and coordinate for maintenance when required
Coordinate with concerned stakeholders informing them of meeting occurrence and time to ensure the attendance of all required parties
Organize Direct Manager's meeting agendas and schedules and coordinate logistics requirements to ensure the availability of necessary stationary and hospitality services
Attend meetings as needed, respond to questions and requests, and document attendance to inform Direct Manager of any missing attendees
Review and assess received queries in order to come up with suitable responses in accordance with Direct Manager's directions and instructions
Prepare letters, emails, reports, and correspondences as directed using proper professional language and coordinate with concerned stakeholders to ensure timely delivery
Update database accurately with internal and external names and numbers for proper tracking and future reference
Job Qualifications And Requirements
0 to 2 years of experience in an Administrative Services field
Bachelor's Degree in Administrative Affairs or equivalent is required
