Reports to:Senior Director, Financial Analysis and Reporting
Purpose: The purpose of this job is to provide support to the financial analysis and reporting unit by managing daily accounting tasks and to be part of a team of professionals working to maintain the University fixed assets, insurance, risk assessment, and reporting tasks. This is done through verification of daily payment requests, purchase requisitions, and insurance policies, cost allocated journals of the University overhead costs. In addition, He or She will review, follow-on, and record keeping of all University insurance policies claims, and requests. The job holder will also proceed with the University required financial reporting on periodical and year end closing basis.
Principal Accountabilities:
Insurance:
- Responsible for the negotiation and renewal of the University insurance policies
- Secure the University interest in managing the vehicles polices, such as accidents, other insurance claims, and refunds
- Communicate with different stakeholders regarding required information and documents to settle insurance claims, such as clinic, carpool, facilities, and other various departments
- Manage the general insurance refunds, related insurers checks or bounces into the University bank accounts
- Investigate new risk exposures to ensure they are covered under the current insurance policies, and ensure their compliance to the University policies and procedures
- Annually re-evaluate insured assets and update their values in the insurance policies
- Ensure that vehicles claim and related payments to workshops are settled with the insurers
- Reply to all insurance quires supporting our replies with insurance policies and recommendations
Fixed Assets:
- Review and release purchase requisition of fixed assets
- Maintain and update fixed assets master data with required information
- Modify, delete and write off fixed asset master data on SAP
- Train departments to create new fixed assets
- Assist departments in any issues related to fixed assets
- Review and verify invoices to proceed the fixed assets vendors payments including completion of missing data, such as description, serial numbers, and info for cost allocations
- Park and process journal entries to ensure all business transactions are recorded
- Handle vendor's checks to cashier, transfers to bank and Automated Clearing House (ACH) payments through the Commercial International Bank (CIB) online banking
- Minimize the number of issued checks through setting constrains and updating vendors bank accounts
- Update accounts payable and perform reconciliations of advices on monthly basis
- Help vendors in understanding their SAP statements of accounts
- Assist with settlements and accounting procedures for capital projects
- Assist the assistant manager in the preparation of monthly and yearly closings
Reporting:
- Prepare, submit and reconcile the overhead cost allocation journals on a monthly report
- Review and report advanced payments, and follow up with procurement and various units within the controller's office to settle these advances
- Update financial and insurance data in databases to ensure its accuracy and availability of any future required reporting on claims, insurance coverage, or refunds
- Assist in processing the monthly financial statements
- Quarterly prepare accrual report
- Assist with reviewing of expenses, payables records, and others as assigned
- Assist in the preparation of the annual tax reports required to compile the Internal Revenue Services requirements
- Assist in annual analysis of the University performance and comparison with peer universities
- Prepare the form 990 tax payments for different states on Unrelated Business Income if there any applicable taxes
- Perform other related duties as requested from direct supervisor.
Requirements:
Minimum education requirement:
- Bachelor degree in accounting is required
Experience:
- Minimum of eight years of previous experience
Skills:
- Excellent knowledge of MS Word and Excel
- Excellent knowledge of SAP system, especially fixed assets module
- Good knowledge of finance and risk assessment
- Organized and has a high level of communication skills
- Sense of customer service and e-mails etiquette is required
The position is open until December 2, 2024
Placement is based on the candidate's experience and skills. Only candidates who make it to the short list will be contacted
The American University in Cairo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities are encouraged to apply.
We thank all individuals who have expressed interest in working at The American University in Cairo.
