Job Description
Senior Consultant - Procurement
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Job Objective
Manage the development, implementation, and update of Purchasing section's strategic, budget and procurement and operational plans, and ensure full compliance with Corporate Supply policy and procedures manual to support the achievement of SAI(SAI) objectives.
Key Responsibilities/Duties
Strategy and Planning
- Develop and manage the implementation and update of the section related policy, procedures manual, delegation of authority, systems user manuals and standard forms, and ensure compliance across the Authority and alignment with SAI's overall policies and procedures.
- Develop and manage the implementation, and update of the section's strategic, budget and procurement, and operational plans ensuring alignment with the department and sector's strategy and objectives, and SAI's mission and vision.
- Ensure effective cascading of the department and sector strategy and objectives, and SAI's mission and vision into the section's strategic, budget and procurement, and operational plans to achieve SAI's overall objectives.
- Develop the section's Key Performance Indicators (KPIs) in line with SAI's overall objectives and ensure individual KPIs are met to improve efficiency and effectiveness.
Operations (with sub-headings)
Procurement Strategy And Planning
- Manage the implementation of the purchasing section's strategic, budget, and operational procurement plans in coordination with relevant SAI's organizational units to monitor the progress and ensure plans are executed as agreed; and review the analysis and recommendations for corrective actions in case of deviation or issues.
- Manage the development of an efficient procurement cycle, procedures, and process to define a structural approach for provision of the section's activities across SAI in an effective, efficient, convenient, and optimal way.
- Manage the implementation of process improvements in all phases of the procurement cycle to ensure effective and efficient organizational spend.
Vendor Management
- Manage the execution of the full vendor management cycle activities in coordination with relevant internal and external stakeholders from market search and survey, registration, pre-qualification, onboarding, performance evaluation to payments including maintaining complete, accurate and up-to-date qualified vendor register in accordance with the corporate supply policy, procedures manual, and delegation of authority.
- Manage vendor relations by building and maintaining long-term relationship with vendors to ensure effective and efficient partnership.
- Manage the resolution of complaints or claims received from the vendor in coordination with relevant SAI's organizational units in accordance with the corporate supply policy, procedures manual, and delegation of authority.
Non-Tendering
- Manage the execution of the full procurement cycle activities from procure to pay including maintaining complete, accurate and up-to-date register of non-tendering related (direct purchase method or purchases where the procurement policy is not applicable to) requests received from SAI's organizational units as per their approved budget and procurement plans in accordance with the corporate supply policy, procedures manual, and delegation of authority while ensuring cost-effectiveness support SAI's requirements.
Orders Management
- Manage the execution of the full management cycle activities of orders from issuance to receiving, payment, closing, and maintaining complete, accurate and up-to-date register including execution of amendments or cancelation activities if required in accordance with the corporate supply policy, procedures manual, and delegation of authority.
Talent Management and Development
- Manage the effective achievement of assigned section operational goals through effective leadership by setting individual objectives, managing performance within the section, and developing and motivating the team to maximize performance.
- Monitor a section's training plan to ensure that the team attends all trainings and development activities required for the role for continuous performance improvements.
- Conduct performance evaluation of subordinates against KPIs by monitoring individual performance, reviewing progress reports, recommending corrective actions and providing overall assessment to support the achievement of SAI's overall objectives.
- Manage team workload within the section through the appropriate delegation of work.
- Motivate subordinates, especially focusing on developing capabilities of UAE National employees, to develop a motivated and high performance team
Corporate
- Ensure employee adherence and compliance with all SAI corporate policies, procedures and guidelines (HR, IT, Procurement, Finance, Health and Safety etc.) within the assigned section.
- Manage and review section's related correspondence such as e-mails, memos, and letters to ensure professionalism, completeness and accuracy of information.
- Manage the retention, documentation, preservation, and archive of section's related physical and electronic records in accordance with relevant policies and procedures.
- Manage any section related queries and ensure that required response and support are provided to relevant SAI's organizational units and employees as and when required.
- Ensure relevant technologies used within SAI are utilized by employees in order to optimize work efficiency.
- Ensure compliance with SAI's values, Code of Business Conduct and ethics at all times to support the establishment of a value driven culture within the Authority.
- Ensure the implementation of the relevant health and safety legislation, policies and procedures, in the performance of duties within the assigned section.
- Lead the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
- Ensure that all reports are prepared accurately, submitted timely and meet SAI requirements and quality standards.
General
- The level of performance should reflect the academic qualification, type of courses in the field of specialization, employee job level, and the level of productivity.
- The academic and professional certificates required and approved by SAI should be acquired within the period specified and based on the employee's Individual Development Plan.
- Perform the task and responsibilities independently unless an approval or directive was obtained to delegate the task to other employees in case of incapability to perform the tasks and responsibilities.
- Ensure teamwork, collaboration and dedication in performing duties.
- Showcase a strong leadership to the team members.
- Knowledge and awareness about the capabilities of the subordinates and showcase a strong knowledge in the field of specialization.
- Provide the required support and guidance to the subordinates.
- Take responsibility of the decisions made
Requirements
Bachelor's degree in relevant field /
Preferred Master's degree.
Professional Certifications;
- Member of the Chartered Institute of Procurement and Supply (MCIPS).
- Advanced Procurement Management Certificate.
- Project Management Professional (PMP).
- Leadership ILM 3.
Professional Experience; 10 - 12+ years of relevant experience with preferably 6 years in supervisory role.
Experience with known Purchasing ERP Systems such as Oracle and SAP.
Language Proficiency; Proficiency in Arabic and English.
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