About Dubai Holding Real Estate:
Dubai Holding's real estate business has developed strategic destinations and communities that offer unique and attractive lifestyle opportunities to meet the evolving needs of Dubai's residents and visitors alike. As a master developer, we invest in sustainable infrastructure, accessibility, community amenities and family-focused facilities including community centers, mosques, schools, supermarkets and landscaping.
Our integrated real estate offering also includes a robust land sales portfolio, project management for large-scale projects, as well as top-notch facilities management services.
Job Purpose:
The job holder will be responsible for administrative and operational functions related to facility management (FM) to ensure a safe and functional work environment and in turn maintain professional standards, confidentiality and integrity at all times.
Key Responsibilities:
- Provide comprehensive support to the Section Head in scheduling, report preparation, document management, and handling high-level correspondences related to Facility Management, ensuring seamless administrative and operational efficiency to maintain smooth operations.
- Conduct thorough inspections of the facility to proactively identify maintenance needs, safety hazards, and regulatory compliance issues, ensuring timely documentation of findings and coordination of necessary corrective actions to ensure a safe and compliant environment.
- Monitor and track facility management-related complaints while ensuring accurate documentation and tracking of space allocations, fit-outs, and occupancy for both onsite and offsite facilities, promoting operational efficiency to enhance space utilization and customer satisfaction.
- Oversee day-to-day facility management operations, including maintenance, repairs, security, cleaning, and safety protocols, ensuring facilities are compliant with regulations and aligned with the organization's functional needs to maintain a well-functioning workspace.
- Manage and track work orders while overseeing contractor performance, ensuring adherence to regulatory standards and the delivery of high-quality facility operations to uphold service standards and compliance.
- Organize and participate in regular meetings with vendors and suppliers to discuss service performance, address issues, and negotiate contracts or service-level agreements, ensuring alignment with organizational requirements and budget to foster strong partnerships and service quality.
- Provide comprehensive support to the Section Head in scheduling, report preparation, document management, and handling high-level correspondences related to Facility Management, ensuring seamless administrative and operational efficiency to maintain smooth operations.
- Conduct thorough inspections of the facility to proactively identify maintenance needs, safety hazards, and regulatory compliance issues, ensuring timely documentation of findings and coordination of necessary corrective actions to ensure a safe and compliant environment.
- Monitor and track facility management-related complaints while ensuring accurate documentation and tracking of space allocations, fit-outs, and occupancy for both onsite and offsite facilities, promoting operational efficiency to enhance space utilization and customer satisfaction.
- Oversee day-to-day facility management operations, including maintenance, repairs, security, cleaning, and safety protocols, ensuring facilities are compliant with regulations and aligned with the organization's functional needs to maintain a well-functioning workspace.
- Manage and track work orders while overseeing contractor performance, ensuring adherence to regulatory standards and the delivery of high-quality facility operations to uphold service standards and compliance.
- Organize and participate in regular meetings with vendors and suppliers to discuss service performance, address issues, and negotiate contracts or service-level agreements, ensuring alignment with organizational requirements and budget to foster strong partnerships and service quality.
Candidate Qualifications, Experiences & Skills:
- Graduate in Business Management/Administration.
- Min. 3-5 years in Administration / Facility Management.
- Proficiency in Ms. Office
- Strong team orientation and exceptional work ethic.
- Excellent communication skills - Be able to communicate with team members, stakeholders and external partners
- Be able to manage FM budgets and track expenses.
- Problem-solving abilities, with lots of initiative and drive, a strong sense of internal control and a keen eye for details and process improvements
- Proficiency in managing relationships with external vendors, contractors, and service providers involved in facility maintenance, repairs, renovations, and equipment installations.
- Strong interpersonal and people management skills.
- Strong ethical values
About the Benefits:
At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team, and enjoy a comprehensive benefits package that includes competitive compensation, career development opportunities, and a collaborative work environment. We strongly believe in creating an empowered workforce that will help us build a connected city for tomorrow. We are committed to attracting the brightest minds and nurturing the most pioneering candidates who desire to make a great impact on the future of Dubai.
