Job Description
Job Purpose : Ensure items or services are purchased from specified suppliers and are delivered upon agreed terms and conditions, seeking maximum value for the company including agreed time and cost.
Job Specifications:
Duty 1. Vendors Management:
Identify and search for prospective suppliers.
Prepare proposals, request quotes, and negotiate purchase terms and conditions.
Negotiates prices, terms conditions, and delivery dates for technically approved items to get the best offer according to the required specifications with lower prices to decrease the cost.
Prepare a comparison sheet for each order to get the best price and quality within a certain time range.
Duty 2. Distribute, revise, and confirm POs :
Receive all sales orders from the sales team and distribute them to juniors.
Revise juniors outputs and correct them if needed to start order processing with suppliers.
Duty 3. Order Processing:
Ensure all necessary technical information is provided before processing the request to ensure specifications are met.
Sort BOQs per supplier, send it to suppliers to check the availability & obtain prices of products according to sales offer.
Review the BOQ s data, such as product tree & client description, to make sure that all data is accurate & matches to client s request.
Create a barcode and product tree along with PO based on received PI from the supplier.
Create PO for the supplier & send a notification to concerned departments to inform them of the new order.
Forward the PI & follow up with the finance department to proceed with payment.
Follow up on order production to ensure receiving the order according to schedule.
Review and validate invoice & packing list, which were received from the logistics department.
Link suppliers with logistics to manage shipping methods and procedures.
Duty 4. Reporting & Documentation:
Produce materials schedule according to invoice & packing list, received from logistics department, to follow up on products delivery.
Submit the following reports to the procurement team leader weekly:
Report a comprehensive follow-up sheet for all PO statuses to the procurement team leader.
Collect and integrate Item process sheet from junior team members. To compare So with PI
Ensure keeping soft PDF & excel references with POs
Desired Candidate Profile
Profile:
Core & Technical Competencies:
Excellent communication & negotiation skills.
Follow-up skills.
Details-oriented.
Proficient user of MS Office, especially Excel.
Excellent command of English.
Ability to meet deadlines
Proactive
Other Requirements:
BS. Degree in any relevant field.
5 -7 years of exp. in procurement; inclusive of a minimum of 4 years in foreign purchasing .
Preferably has experience in Office Furniture manufacturing .
Education:
Any Graduation()
Gender:
nm
Nationality:
Any Nationality
