Provide secretarial duties as required, such as, but not limited to emailing, faxing, receive and direct telephone calls, maintain contact/address database, typing and translations (English and Arabic), preparing presentations for the Office Manager, maintain stock of stationary, and liaise with department to schedule meetings and appointments. May meet and greet guests as requested.
Ensure that the day-to-day business in the office is running smoothly by keeping abreast with the activities of the company.
Maintain Manuals and update resources material.
Assist the Office Manager and team in their duties to achieve Departmental objectives including, but not limited to preparing notes, providing updates, formatting documents, expenses etc.
Follow-up on Office Manager requests and queries and ensure they are resolved on a timely basis. May assist other team members when requested.
Ensure all confidential matters/documents are dealt with the utmost discretion
All other Documents / Reports should be prepared with the highest quality of presentation.
Ensure that subscriptions are renewed for all publications ordered by the Office Manager.
Review, track and record all incoming correspondence (mail/fax/email) and indicate action by highlighting Provide secretarial duties as required, such as, but not limited to emailing, faxing, receive and direct telephone calls, maintain contact/address database, typing and translations (English and Arabic), preparing presentations for the Office Manager, maintain stock of stationary, and liaise with department to schedule meetings and appointments. May meet and greet guests as requested.
Ensure that the day-to-day business in the office is running smoothly by keeping abreast with the activities of the company.
Maintain Manuals and update resources material.
Assist the Office Manager and team in their duties to achieve Departmental objectives including, but not limited to preparing notes, providing updates, formatting documents, expenses etc.
Follow-up on Office Manager requests and queries and ensure they are resolved on a timely basis. May assist other team members when requested.
Ensure all confidential matters/documents are dealt with the utmost discretion
All other Documents / Reports should be prepared with the highest quality of presentation.
Ensure that subscriptions are renewed for all publications ordered by the Office Manager.
Review, track and record all incoming correspondence (mail/fax/email) and indicate action by highlighting key points, attach relevant documents / files and forward to Office Manager for necessary action.
May participate in various meetings and record meeting minutes or prepare any other requested follow-up documents.
Be Proactive in managing and highlighting any issues to the Office manager and provide solutions to the same.ey points, attach relevant documents / files and forward to Office Manager for necessary action.
May participate in various meetings and record meeting minutes or prepare any other requested follow-up documents.
Be Proactive in managing and highlighting any issues to the Office manager and provide solutions to the same.
Prepare/draft correspondence/circulars/instructions independently in English/Arabic as required.
Organize/coordinate business travel arrangements for CEO as and when reqouested from Office Manager
Be familiar with company's business e.g. clients, key contacts, the type of helicopters, their location and availability and keep records of key obligations e.g. insurances, contracts
Perform any other duty as assigned by office Manager or CEO.
Qualifications:
Professional certification, such as Office Management or Secretarial Diploma, from relevant institutions
Bachelor's degree is an added bonus
Experience:
Minimum 5 years as a secretary
Job-Specific Skills:
Ability to multitask
English/Arabic
Strong knowledge of Microsoft Office Programs
Experience with coordinating office and secretarial tasks
