Job Description
Senior Specialist- Accountant
_______________________________________________________________________________________________________
Job Objective
Perform accounts payable and receivable processes, payment processes, monthly accounts reconciliation and financial reports preparation whilst adhering to appropriate accounting control procedures of SAI(SAI).
Key Responsibilities/Duties
Strategy and Planning
- Assist in the development, implementation, and update of the section related policy, procedures manual, delegation of authority, systems user manuals, and standard forms, and ensure alignment with SAI's overall policies and procedures.
- Assist in the development, implementation, and update of the section's strategic, budget and procurement, and operational plans, ensuring alignment with the department and sector's strategy and objectives, and SAI's mission and vision.
Ensure to meet individual Key Performance Indicators (KPIs) to improve efficiency and effectiveness.
Operations (with sub-headings)
Accounting
- Implement procedures for organizing SAI's accounts and accounting records, and related powers and responsibilities including accounting processes and controls.
- Assist in the maintenance of an automated accounting system and chart of accounts, applying adequate backup and control procedures in accordance with the established policies and procedures.
- Carry out monthly, quarterly and annual year- end process such as accounts payable/receivable, cash receipts, general ledger, payroll and utilities, treasury, budgeting, petty cash forecasting, revenue and expenditure variance analysis, capital assets reconciliations, fixed asset to ensure the accurate accounting of all transactions.
- Carry out the reconciliation of all bank accounts in order to ensure that all banking transactions are accurate and consistent with factual transactions as recorded in the book of accounts and variations are eliminated.
- Prepare financial information and reports to ensure that the requirements of internal and external auditors are met for audit purposes.
- Maintain and monitor all accounting documents for easy accessibility of information and to facilitate subsequent reference or audit checks.
- Assist in processing the third party accounts payables in order to ensure proper payments are made in line with the agreed payment schedules and credit terms.
- Maintain all payables records and reports u ensuring adherence to the payables policies of the Authority so that all relevant procedural requirements are met and that adequate controls and checks are maintained.
- Cross-check invoices received from suppliers and third vendors against the respective functions of the Authority and ensures that all necessary approvals have been obtained prior to releasing any payments.
- Verify all monthly payables transactions to ensure that they are recorded and accurately accounted for.
- Issue receipts, refunds, credits, or change due to the relevant vendors and ensure accurate payment transactions are done.
- Maintains all receipts and payment vouchers to ensure all transactions are recorded and information are accessible for audit purposes.
- Monitor and keep record of SAI's administrative and operational expenses and personnel expenses, including payments to vendors as per the SAI's policies and procedures.
- Finance:
- Monitor and keep record of cash flow and petty cash transactions for SAI's organizational units and conduct account settlements and ensure that transactions are accurately recorded.
- Generate reports on all payments made and accounts payable book-keeping to highlight deviations.
- Conduct transactions using petty cash, and credit cards in line with SAI policies, procedures and guidelines.
- Monitor all leases, contracts and other financial commitments coordination with procurement department to ensure timely processing payments.
- Payroll Administration:
- Review and verify payroll records and reports to ensure all payroll data are accurately accounted in line with the SAI's policy and procedures.
- Review all monthly payroll transactions and release employee-related payments and allowances such as end of service benefit, promotions, pension payment, claims in coordination with the Payroll function to ensure that all payroll transactions and deductions are properly accounted for in the financial system.
- Perform costing of payroll reports, and ensure data accuracy and that all the relevant ledger accounts have been adjusted and correctly processed.
- Process bank transfer of salaries and release of salary checks to employees on a monthly basis to ensure the timely conclusion of the payroll accounting cycle.
Talent Management and Development
- Ensure completion of required trainings and certification programs in order to keep current with job requirements and ensure continuous performance improvements.
- Obtain timely performance review assessments for midyear and annual performance review and ensure to meet the set KPIs.
- Keep current with updated information relevant to the role to ensure standard performance level is achieved.
- Contribute to knowledge dissemination/sharing to build internal capabilities of the team and maximize their effective performance.
- Contribute to the development of UAE National employees in line with the objectives of the Authority and its Emiratization strategy.
Corporate
- Ensure adherence and compliance with all SAI corporate policies, procedures and guidelines (HR, IT, Procurement, Finance, Health and Safety, etc.).
- Prepare section's related correspondence such as e-mails, memos, and letters to ensure professionalism, completeness and accuracy of information.
- Retain, document, preserve, and archive section's related physical and electronic records in accordance with relevant policies and procedures.
- Respond any section related queries and provide required support to relevant SAI's organizational units and employees as and when required.
- Utilize relevant technologies used within SAI in order to optimize work efficiency.
- Demonstrate compliance with SAI's values, Code of Business Conduct and ethics at all times to support the establishment of a value driven culture within the Authority.
- Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
- Contribute to the preparation and submission of timely and accurate statements and reports to meet department requirements, and quality standards.
- Co-operate in the implementation of the relevant health and safety legislation, policies and procedures, in the performance of duties.
General
- The level of performance should reflect the academic qualification, type of courses in the field of specialization, employee job level, and the level of productivity.
- The academic and professional certificates required and approved by SAI should be acquired within the period specified and based on the employee's Individual Development Plan.
- Perform the task and responsibilities independently unless an approval or directive was obtained to delegate the task to other employees in case of incapability to perform the tasks and responsibilities.
- Ensure teamwork, collaboration, and dedication in performing duties.
Requirements
Academic Qualifications; Bachelor's degree in Finance, Accounting or relevant field
Professional Experience; 0 3 years of relevant experience. Experience in financial accounting and book-keeping or equivalent and exposure to financial audits and accounts payable, etc.
Language Proficiency; Proficiency in Arabic and English
_______________________________________________________________________________________________________
