Job Purpose:
As part of the FM team, responsible for all Facilities Management procedures and delivering all contractual obligations with the clients. Overall responsibility of full resources, Health and Safety Procedures
Key Responsibilities:
ESSENTIAL FUNCTION AND BASIC DUTIES:
- Undertakes full responsibility on all FM procedures and operation.
- Undertakes full responsibility on all Health and Safety procedures.
- Undertakes full responsibility on all contractual obligations being met and surpassed.
- Undertakes full final responsibility on all site risk assessments and method statements.
- Undertakes full responsibility on all specialist contractors.
- Undertakes full responsibility on commercial on site procedures while working under the guidance of the Senior Management, Contracts Manger and related stake holders
- Undertakes full client involvement and public relation duties.
- Undertakes full responsibility of staff competencies.
- Undertakes full responsibility on all staff training requirements.
- Undertakes the full budgetary responsibility on site finances in the absence of contract manager and project controls in line with P & L analysis.
- Any other duties as allocated and as necessary to complete the scope of works by the line manager or senior management.
- Responsible for the operational delivery by following the Computer Aided Facilities Management (CAFM) system
- Proficiency in MS Office (especially strong in Excel)
AUTHORITY:
- To sign all document related to FM Management procedures (where ever applicable)
- Create and implement all work plans, PPM, Reactive, Small works.
- Create and implement all work plans and schedules.
- Create and implement full site and task specific RAMS.
- Create and implement with SHEQ team full site-specific Health and Safety plan.
- Create and implement with Authorizing Engineer full staff training matrix.
- Create and implement with Authorizing Engineer full staff competency matrix.
- Create and implement all staff requirements if required.
- Preparation, follow the agreed all KPIs and SLAs following month end as per contract .
- Create and implement month end report provided to the client by the 4th working day of the following month by coordinating with CAFM team.
- Create and implement full daily checklists on all systems
- Create and implement full schedule of works on specialist equipment.
- Create and implement full holiday planner of all staff
- Create and implement full HR files on all staff and records of communication in private matters
Skills Required:
- Ability to work under pressure, communication skills, Flexible with operational challenges, BMS and building management skills.
- Ability to overcome contractual blocks and liaise with the client on all formats.
- Ability to apply logical or scientific thinking and approach to a practical problem.
- Experience in Similar to CAFM Software operation
- Attention to detail and problem-solving skills.
- Excellent verbal and written communication in English essential
- Interpersonal and relationship-building skills
- Flexibility and the ability to work on more than one task at a time.
Qualifications: Batchelor degree in Engineering or relevant field
- A Batchelor degree in Mechanical/Electrical Eng or Equivalent education.
- A minimum of 7 years experience is required however in the maintenance/FM industry experience is essential (5 years) and a minimum of 3 years in Facilities management exposure is must.
- 1 year minimum in the Managerial role
