Job Description
Responsibilities:
Review the terms and conditions of the Purchase Order received from the Purchasing Department.
Ensure supplier order confirmation matches the Purchase Order, report any inaccuracies, and confirm delivery requirements.
Upload the Order Confirmation in the ERP system and update activity status.
Coordinate with the Buyer in case of deviations between the submitted offer and the Purchase Order.
Follow up on order acknowledgment.
Amend Purchase Orders as necessary, subject to approval by the Department Manager/Branch Manager.
Issue LC application and submit it to the Accounts Department via ERP if necessary.
Follow up on orders and update the ERP system status accordingly.
Issue inspection notifications to the QA Department via ERP.
Prepare shipping entries in ERP upon receipt of shipping advice from the supplier.
Ensure timely receipt of shipping and clearing documents from the supplier before the vessel arrives.
Liaise with the QA Department and suppliers regarding MTC, short shipments, or damaged materials.
Handle general correspondence related to orders and inquiries, and update the ERP system status.
Maintain healthy and strong relationships with suppliers.
Maintain all records in accordance with ERP system practices.
Update the Daily Task Report in ERP.
Complete any additional tasks assigned by the Department Manager, Branch Manager, or Management.
Requirements:
Proven work experience as an Expeditor or similar role.
Experience in project management from conception to delivery.
Solid organizational skills, including multitasking and time management.
Strong client-facing and communication skills.
Minimum bachelor's degree.
Prefer candidates who can join immediately.
Must speak English.
