Very Good English, Executive Secretary, 2-4 Years Exp.

Very Good English language is a MUST

Experience 2 to 4 years Maximum. in Similar Position (Import & Export Co.)

Responsibilities

All secretarial works.

Attend meetings and keep minutes.

Maintain agenda and assist in planning, scheduling, and coordinating appointments, meetings, visit plan and related documents, ...Etc.

Receive and screen phone calls and redirect them when appropriate

Assists in the completion of various forms, notices, and other communications as assigned.

Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.):

Up-date follows up sheet, on time. (action by action)

Handle incoming & outgoing emails (add them to daily report/ and follow up sheets)

Follow up: Quotes, offers, Purchase order, payment, shipment etc.

Keep records for All orders, and status (weekly report) Orders sheet.

Reminding management & Sales Team. With the important tasks and deadlines

Arrangement required for Weekly meeting.

Make travel arrangements (Flight, hotel, Visa etc.)

Maintain records ensuring information is organized and easily accessible (Filling Soft and hard copy).

Conduct research on internet.

Prepare presentations as assigned

Support Sales team, and Follow them in all visits and Plans.

Qualifications

Excellent English

Bachelor's degree or equivalent experience

Proficient in Microsoft Office suite (outlook/Word/Excel/ Power point ...)

Experience in managing multiple priorities, administrative coordination, and logistics

Very Well-organized, detail-oriented, ability to multi-task with great follow-up skills

Strong written and verbal communication

skills

Able to communicate with Different Nationalities (In English Language)

Benefits

Working Hours : From 9 to 5:30 PM

Weekend: Friday & Saturday.

3 months probation and training.

3 Years Contract + Social Insurance.

Salary will be discussed during Interview