Key Accountabilities:
- Review tender documents and scope of works, check the feasibility of qualification and financial criteria, prepare presentations, risk matrix, and information, and seek approval for bidding as per DHRE's strategic framework.
- Provide contractual and administration support to the pre-contract team and section head in reviewing JR's (Job Requisitions), drafting SoI's (Solicitation of Interest) and award recommendation reports.
- Prepare technical & commercial bids as per the tender requirements and Rate Analysis with logical risk factor pricing and tender review information in-order to ensure methodology, pricing and margin contingency are adequately adhered to.
- Liaise with different departments to answer all tender queries and to close all PTC's (pricing terms and conditions) in an efficient manner; including Risk/Legal department to ensure efficient execution of Contracts. Estimate all direct and indirect costs and work closely with Estimation team/Cost consultants to obtain most cost-efficient bids and ensure compliance with budget.
- Develop standard documentation/forms and internal policies and procedures related to tendering as per department guidelines and implement and maintain Quality Assurance system to ensure the accuracy and completeness of the documents.
- Perform vendor prequalification tasks, including Vendors registration, review and assessment of Vendors prequalification documents and development of an up-to-date Approved Vendors List in Collaboration with other departments.
- Maintain log of all live tender packages for review by the section head before release. Prepare and submit requested / periodic reports on tenders /bids to senior management as requested.
Minimum Qualifications and Knowledge:
- Bachelor's Degree in Supply Chain Management or related field
- CIPS (Chartered Institute of Procurement & Supply), PMP (Project Management Professional) certification - preferred
Minimum Experience
- Minimum 4-6 years experience in preparing Cost estimates (preferable for the Middle East).
- Be able to write technical documents, such as RFPs, RFIs, and RFQs, clearly and effectively.
